2020 DiscNS AGM Outcome

The DiscNS Annual General Meeting (AGM) happened online on June 25, 2020.  We are grateful for all the members who took the time to attend the meeting.

We are pleased to report that the propsed changes to the DiscNS bylaws were passed by the members at the meeting.

We welcome Lara Kesteloo and Megan Melanson to the Board for the year as Directors.  They join Raoul Tanyan who was appointed to the Board in November 2019 into a vacancy and who was voted onto the Board at the AGM.  

Last, we thank Shelby Hewitt for her contributions to DiscNS as she steps down from the Board.

2020 DiscNS Annual General Meeting

Pursuant to the Nova Scotia Disc Sports Society (DiscNS) by-laws, this is a notice to the members of DiscNS of the 2020 Annual General Meeting (AGM) of the membership:

DATE:  Thursday, June 25, 2020 
LOCATION:  Online (sign on at https://meetings.businessconnect.telus.com/j/1429587497  If asked for the meeting number, use 1429587497).  Will be continuing from the Halifax Ultimate AGM that starts at 7:30.
TIME:  8:30 pm.  (June 25: corrected from 7:30, which is the HU AGM)

The agenda of the meeting is as follows:

• review of meeting etiquette
• approval of agenda
• approval of minutes from last year 
• introduction of the Board
• return to play summary
• review of last year's activities
• presentation of next year's plans 
• presentation and approval of financials (balance sheet and budget)
• special resolution: bylaw changes 
• vote on next Board
• other business

Please respond to This email address is being protected from spambots. You need JavaScript enabled to view it. if you plan on attending the meeting so that we have an estimate on whether or not we will reach quorum for the meeting and to ensure that we send you connection details directly for the meeting.  

Questions and comments to This email address is being protected from spambots. You need JavaScript enabled to view it. are welcome in advance of the AGM.

On the special resolution, the proposed changes to the bylaws aim to effect the following changes:

• convert Director positions to 2 year terms with interleaved ending dates
• set the Board size to 5-7 Directors
• clarify the vote expectations for the Chair
• adopt gender-neutral language
• clarify the definition of quorum

Opportunistically, the changes also clean up how the use of definitions in the bylaws.

Should the special resolution pass, the voting of Directors for the next year will include some 2-year positions and some 1-year positions to start the interleaving Director terms.

2019 AGM Minutes

2019-2020 Annual Report

2020-2021 Plan

2020 Balance Sheet

2019-2020 Financial Statement and 2020 Proposed Budget

Bylaw changes

AGM slides (posted June 25, 2020)

Meeting logistics update (June 25, 2020)

With the online format, we will have Member microphones muted.  Please open the chat box on the online system (zoom interface) and either put a request to speak in the chat area or pose your question there.  We will unmute your microphone when it is your turn to speak.

Voting will be through a Google form.  Links to the Google form will be posted in the meeting chat box at the time of the vote.  We anticipate 4 times to vote in the meeting: 

- agenda and last year's minutes

- approval of financials

- special resolution

- voting on a new set of Directors

Only Members of Halifax Ultimate, Pictou County Ultimate, and the Maritime Disc Golf Association are eligible to vote.  On votes, we will ask for your name and affiliated organization(s) solely for the purpose of verifying the validity of the vote and the presence at the meeting.